Incoming students must first be entered into PPOD (Post Primary Online Database) and then you can synchronise PPOD with VSware.
This is done using Settings > PPOD and pressing synchronise. When you do this for the first time you will be asked for your PPOD login details. These can be saved easily in VSware for further synchronisations.
When this is complete, you can view the incoming students' details under the Groups tab. VSware sets up a special group called First Years 2016 (From PPOD)
Then, when using Options, you select the 2016/2017 year from the dropdown listbox in the Student Setup Screen. The Incoming Year 1 Students will then display allowing you to select them for consideration for the 2016/2017 year 1 Options.