First, it’s important to remember that you must wait until after publishing before you can set up your calendar. Here are the steps to get set up. 

The PPOD roll over usually happens earlier in the year. When this happens, your next academic year is automatically created (2018/19 in this case). You will never have to manually create an academic year. 

When your timetable file is complete you can then publish it into 2018/19. If you are still in 2017/18 when you publish, you will then have to move into the next year in order to set up your calendar and subsequently see the new published file. Remember you can have it so that only you move into the next year (select ‘Just me’) or so that all users move forward to 2018/19 (select ‘All users’). 

  • To move year, go to settings or the calendar button on the top of the screen > 
  • Timings > academic years >
  • Click the cog wheel beside 2018/19 >
  •  Select ‘All users’.

Before applying your day types there is one important step to complete. You must set the term dates. To do this, go to Settings > Timings > Academic years > go to 2018/19 > Click on the edit pencil: 

 > click ‘Add term’ > give it a name and a code and specify the start and end dates for the term. 

Some schools just record one term from the first to the last day of school in that academic year. If you skip this step then you will not be able to set up your calendar.

When you publish a file, the week day day types come from the timetable file itself. This is why they only appear in the ‘Calendar’ page after publishing.


Now your term is set and your day types are ready to go, go into settings > timings > calendar > click on the day type button > click the date on the calendar you wish to add it to > click save.


That’s it! Remember, it is now only possible for support to create new day types for you - so if you want a holiday or staff day added, please let us know and we can set it up for you. You will then be able to apply these new day types yourself.

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