---
title: VS-Mail - Templates and labels
description: Managing your messages with templates and labels
---

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# VS-Mail - Templates and labels

## Managing your messages with templates and labels

*VS-Mail is part of the Communications Package. Visit [vsware.ie/vsmail](http://vsware.ie/vsmail) to read some of the benefits and to register your interest in using it.* 

 

Before you start, check that you are in the correct inbox.  Anyone with principal or secretary access has access to both their own personal inbox and the overall school inbox. Navigate between these by clicking on your name on the top right hand corner of the screen. 

If you set up templates in your personal inbox, they will be seen only by you. If you set up templates in the school inbox, other secretary and principal users will have access to them. 

 

### Templates

To create a template: 

- Select **Templates** from the menu on the left \> create a template or **create new template**

![](https://support.vsware.ie/hubfs/image-png-Aug-18-2020-04-08-14-38-PM.png)

- Fill in the content of the template and hit **Create**

![](https://support.vsware.ie/hubfs/image-png-Aug-18-2020-04-14-23-97-PM.png)

- You can now revisit the template folder at any time and select **Use this template**

 

#### Labels

Labels are personal tags that you can create to help organise your messages.

Please note that to create a label, you must be logged in via your browser. Labels cannot be created when you're in the app. However, you can apply a label to a message while in either the app or web application.  

 

To create a label:

- Click into a message. It can be in any folder.
- Click on the **label button** at the top of the message. ![](https://support.vsware.ie/hs-fs/hubfs/image-png-Aug-19-2020-10-50-49-84-AM.png?width=200&name=image-png-Aug-19-2020-10-50-49-84-AM.png)![](https://support.vsware.ie/hubfs/maill-jpg.jpeg)
- Select **Create new label**, type the name and click **Create**

![](https://support.vsware.ie/hs-fs/hubfs/label-jpg.jpeg?width=400&name=label-jpg.jpeg)

![](https://support.vsware.ie/hs-fs/hubfs/label%202-jpg.jpeg?width=300&name=label%202-jpg.jpeg)

- Your label will then appear on the left hand panel. You can now access that folder at any time from this button.
- If you want to apply this label to another message, simply click into the label again and tick the label you want to tag.

![](https://support.vsware.ie/hs-fs/hubfs/label%20done-jpg.jpeg?width=300&name=label%20done-jpg.jpeg)

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