Managing Permission Slips

Creating Permission Slips and Permission Slip Templates. This article is intended for Admin. (Read time: 2 minutes).

Last updated 26/04/2024

PLEASE NOTE: Permission Slips is currently in the pilot phase. If you would like early access, please get in touch with support@vsware.ie 

Permission slips are electronic forms that schools use to secure parental consent for a variety of activities, such as field trips, events, photo permissions, or any other purposes deemed necessary. These slips are generated by school administrative staff and sent to parents via app push notifications. Parents can swiftly approve or decline the slips directly from their app, making the process efficient and convenient.

Please note: The Permissions Slips feature is part of the Communications Package. Visit vsware.ie/vsmail to read some of the benefits and to register your interest in using it.

Creating a New Permission Slip

Select "Permission Slips" and click "Create New".

Enter the title, details, start and end date (related to the event), due date (for recipient responses), approver type (parents or students with VSware accounts), and recipients (those responsible for approval).

You can choose to either save as a draft to come back to and edit later, or publish. When you publish, a push notification will be sent to all recipients.

Creating a Template

To save time, administrators can create a Permission Slip template. These templates come equipped with preset fields for the title, description, and approver type.

To create a template, navigate to "Permission Slips" and select "Create Template". Fill in the necessary details and save your template. When you need to use this template in the future, simply click on the "Templates" button and choose "Use Template".

Managing Permission Slips 

Once you have published a Permission Slip, you can manage responses via the "Overview" screen.

Here you can filter by "Published" or "Unpublished", and you can also search by the name of the Permission Slip. This screen shows how many responses are approved, denied or pending for any given Permission Slip. 

When you click into a permission slip, you can manage the individual responses.

Here you can do the following: 

• Click 'Remind' to send a push notification reminder to the relevant contacts to approve or deny the permission slip
• Click duplicate to create a copy of the existing Permission slip 
• Click edit which lets you add any students you may have forgotten to add or change the due date for the permission slip. 
• If a parent/guardian/contact cannot approve or deny via the app or web app, you can do this for them my clicking the edit pencil beside the student's name. 
• If a certain student has been originally added to the permission slip, but is now no longer able to attend or participate, you can mark them as 'not applicable' by clicking the blue tick beside their name. 

A push notification will be sent to the relevant contact or group of contacts any time a permission is changed in any way. 

Managing User Permissions 

By default principal and secretary accounts have full access to crete, edit, publish and view permission slips. 

There are 3 users and groups permissions that allow you to manage how teachers can access the feature. 

• Allow staff to manage all permission slips including their own - this gives full access to crete, edit, publish and view permission slips for all students
• Allow staff to manage their own permission slips only - teachers can create edit and view permission slips they have created themselves and view permission slips 
• Allow staff to view all permission slips  - this allows teachers to view permission slips only