Overview of groups (read time 1 minute)

We’ve recently updated our top menu navigation (July/August 2024). We’re currently updating our user guides to reflect these changes, so thank you for your patience while we work on this. The new menu is user-friendly, so you shouldn’t experience significant disruption. If you need help locating specific items in the new menu however, watch our quick videos for admin users here, and for teachers here.

Overview

There are two types of groups in VSware:

1. Dynamic groups / Saved search

These groups always automatically update based on the settings you created the group with
For example if you save a search for all 1st year pupils as a group, the next time a new student enters the school they will automatically be added to the group without having to repeat the search. You could also create a group of 'All Staff' or 'All Maths Teachers'
Can only be created through advanced search
Cannot add or remove students manually from this group after creating
Can be created for students or faculty
Will appear in the groups tab under the 'Saved Search / Student Dynamic Group or Teacher Dynamic Group' heading

Click to find out how to create a dynamic group.

2. Static groups / Free-form groups / Save to group

These groups remain fixed and will never automatically update
For example, you might want to create a group for a school trip or football team, or a group of teachers with first aid training
Can be created through advanced search OR through 'groups' > 'actions' > 'add student group' / 'add teacher group'
Can add or remove students manually from this group after creating
Can be created for students or faculty
Will appear in the groups tab under the 'Student Free-form Group / Teacher Free-form Group' heading

Click to find out how to create a static or free-form group.