Setting Up the Calendar - Term Dates and Day Types - FAQ

Setting up the calendar, adding and assigning a day type. This article is intended for Admin. (Read time: 1 minute).

Last updated: 19/08/2025

Term dates can vary from school to school, so it is up to each individual school to set up their own calendar each year. These steps are an important part of the timetable publishing process because without them, your new timetable will not be visible to staff, parents or students. 

Remember, releasing your new timetable to the staff, parents and students is a three part process. Click here to learn more about publishing. 

1. Publishing

2. Moving the academic year forward

3. Setting up the calendar

Once you have published your timetable and moved forward the academic year forward, you can then do the following:

1. Set up term dates
2. Create an additional day type for a school closure 
3. Make edits to day types if needed, eg. edit the bell times (Remember: Monday to Friday day types will automatically appear in your calendar after you publish your file)
4. Apply these day types to specific dates on your calendar 

Copying Day Types from year to year

You can now copy your calendar day types and bell time settings from the previous academic year into your new academic year and automatically populate your school calendar. Previously, this was something you would have contacted support about, but now you can manage this yourself. This is available to do when you are publishing your timetable:

It is also available after you publish your timetable in Settings > Day Types to copy the Day Types over and in Settings > School Attendance Calendar > Autofill Calendar to place the day type onto the calendar:

For the full guide, click here. 

If you still have questions, please visit our knowledge base at support.vsware.ie. You can contact our support team via email at support@vsware.ie, via the chat bubble when you are logged into your VSware account or via phone on 01-5549628. Support hours are Mon - Fri, 08:30 - 18:00.